Practice Management Software Implementation Checklist
Management is important regardless of the industry we work in. A well-managed system is crucial to ensure progress and boost productivity. Whether it is an IT company or a healthcare practice, from the workers to the systems and the workflow, everything should be taken care of. When it comes to the practices, it is more than essential that its processes are all optimized and the systems are in place, and this often becomes easier with the help of an effective practice management system.
What is practice management?
Practice management can be defined as the management that exists in healthcare practices. The practice management includes the management of the medical office and supplies, patient management, management of finances and billing, queue management, management of the medical workers, time management, management of communications, reputation management, crisis management, and more. The practices nowadays have several departments working under the same roof housing an ensemble of different people of various age groups, coming from different places and walks of life. However, that doesn't allow the practices to rest but in turn, spurs them to look more into the practice management initiatives and improve the patient and practice management.
Practice management systems and solutions are essential for practices!
The healthcare industry is undoubtedly one of the oldest and the most important industry that is thriving to date. It is the medical sector that is tirelessly devoting countless hours, and hundreds and thousands of workers, who are also dedicating both their physical and mental health and well-being to ensure the good health and well-being of the patients. So, naturally, the health and human lives are dependent on one such industry. This makes the healthcare industry one of the primary sectors that need to be organized at every step.
Earlier we had hospitals or larger healthcare units that were branched into several departments of medicine. Nowadays, we have healthcare units known as practices, which house physicians of several specialties and adequate staff and facilities in order to take care of the patients. The healthcare industry is vast now, which is growing each day with continuous research and development done each day, and limitless scope for improvement. Thus, the practices have gradually developed to be more advanced and are equipped with appropriate staffing and all the modern facilities that the patients want today. Now, though the practices are flourishing each day the more, many of them are often complaining of the dearth of patients, slow growth, and piling losses. This is really strange because, with the multiplication of diseases, the healthcare industry is seeing an upsurge in patient admissions and reporting. However, on rigorous surveys, what the practices are found generally lacking in is adequate management.
Medical practice management is something that both medical and dental practices need to focus on. The management of the medical and dental practices is either the work of the practice owner or that of the practice manager. These persons who help in the management of practices usually monitor and manage the administrative responsibilities of daily operations and form an effective business strategy that helps in managing the practice and its workflow. However, the whole of the practice management has now been way better than it used to be before. This is because practice management today has been aided by trustworthy practice management solution providers, like GrowPractice, who with their effective practice management software and systems, make the management of practices a breeze.
Top advantages of using the latest practice management software and systems
If you are a practice owner and manager and you are disappointed with the current practice management, and looking forward to managing it in a better way, then the practice management software and systems that you will get today, will certainly help you in improving the overall practice management. Here are some of the prominent benefits that the cutting-edge medical practice management software and dental practice management software and systems will bring you:
Boost credibility
Around 68% of the patients, irrespective of their ages, tend to go for a provider that promises the booking the patients' appointments online with options for changing and cancellation. Furthermore, it has also been revealed that over 59% of the GenY patients are willing to go for one such provider that offers smooth online access. Putting improved practice management software and systems and offering the patients the latest digital benefits will help them realize your practice's worth as a digital-first provider. This will help your practice grow in the long run.
Optimize the workflow
While extending the healthcare services for the patients it is important to think like the patients. This is what brings a difference. For example, tracking the patient's journey, analyzing the advantages and disadvantages they face, and the overall workflow, as it appears in front of them, is crucial for the practices and this is what they primarily need to improve. Optimizing the workflow is what you can do with GrowPractice's practice management system and solutions to give the patients a renewed boost in their overall satisfaction.
Cut the costs
Costs are a big factor that the patients of the world are worried about. The cost of healthcare is rising each day and this is worrying for patients from across the world. Though the cutting of the costs appears to be easy it is not at all an easy solution that can be implemented just as easily. Over 77% of the patients are of the opinion that healthcare costs are way too unpredictable. However, cutting the costs might still be possible with GrowPractice's cutting-edge practice management solutions that are smart and effective, thereby cutting the costs of the extra workers, training, and more.
Improve the quality of healthcare
The earlier healthcare processes including the diagnostic processes and the workflow were not known to the recent diseases, and neither they were updated to meet the current requirements of the patients. The medical sector has truly taken a new spin with rigorous research and development, which has resulted in the emergence of the new-age patient and practice management software and systems.
The cutting-edge software and solutions brought out by reliable providers like GrowPractice not only reduce the overall time taken for the diagnostics, checkups, and other tests but also significantly improve the flaws that were there in the system. For example, the billing and collections department of the healthcare industry is often considered to be highly flawed and this can be traced to the manual methods that were used previously. Surveys revealed that around 68% of the earlier medical bills contained errors, but with the latest GrowPractice software and systems for practice management in prominence, the errors have already begun to recede.
Increase patient satisfaction
Patient satisfaction is the ultimate aim for the practices and other healthcare units of the medical industry. However, with the dearth of medical staff, especially after a huge number of them left their jobs since the COVID-19 outbreak, and the lack of proper tools and technology to take their place, patient-centrism has been a little undervalued lately. This is one of the main causes of the decrease in patient satisfaction. However, you need not worry with GrowPractice beside you, which will help your practice stay equipped with tried and tested medical office, patient, and practice management solutions that will include cutting-edge patient management systems and the most effective software for the benefit of the patients.
Boost morale
With the improved practice management solutions from GrowPractice, it would definitely be easier to manage both the patients and the practices in one go. Right from making the patient bookings fast and effortless, the practice management systems will help your practice engage the patients well, check them in well and help the intake process be smooth and easy, design proper workflows for them, and more. This will help the patients stay satisfied and help them put their excellent ratings for your practice and the overall practice and growth will be bound to make the medical staff and others of your practice happy, thereby boosting the overall morale.
Improve documentation
Documentation is critical when it comes to the healthcare industry. Every practice follows a standard procedure of taking down the patients' biodata, including the diseases and illnesses they suffer from, previous treatment reports, and more for future reference. Keeping this information is rewarding beyond words. However, the usual manual methods have often failed here, whether there were discovered numerous errors in the process or it was found out that the preliminary documents were never updated or they are lost altogether. All these can, however, be prevented with secure and foolproof patient management systems and practice management software and systems, which are built to be smart and improve the medical documentation process.
Conserve time
The time that is spent is always lost, never to be found again. The same goes for the medical industry where time is constant but to utilize time is what the practices need. This is why the practices of today need to reduce the time taken in practicing the manual methods that were previously used and in turn, replace them with the latest practice management and patient management software. This will massively contribute towards cutting the overall time short for the patients and the medical staff.
According to the latest reports, 1 in every 5 patients has changed their doctors to avoid the long wait time that they experienced. These wait times are crucial for the formation of the overall patient experience, which is why the practices should try and conserve the time spent on the overall healthcare.
Not only these but there can also be many more reasons for which the practices of now are opting to embrace the latest practice and patient management software and systems in the form of GrowPractice's practice management solution. Now, if you are also looking forward to the same, then it will certainly reward you for going ahead with your practice.
However, proper implementation is also important for your practice, which is something that influences the working and future growth of your practice. Though you need not worry about the installation of GrowPractice's software and systems because experienced professionals will guide you with that, after which it will become rather easy and effective for you, it should also be essential to go through the overall system and look for everything else to revamp your practice for real!
A Smart Checklist for the Right Implementation of the Practice Management Software
GrowPractice will promise to bring you the best practice management software and tools that will help you manage your practice and its patients effortlessly. However, if you are still wondering how you can make the practice management a success without failing with a single thing in it, then here's an all-inclusive checklist that you can keep in handy while setting forth for your venture,
Observe the overall system and analyze it
Before you install the new set of patient and practice management software, it is important that you observe the system that is being followed at your practice. This is essential and is one of the first things that you should do because this will help you know your present system better and understand its workings closely so much so that you will then be able to set the new system and make it better.
Point out the flaws in your practice
It may seem alright as soon as a new system is put to practice, but then after some time, the system will begin to be flawed. This is something that you simply cannot help. The practices of the healthcare industry follow a system that is long and complicated. This is why they have a tendency of getting flawed. So, identifying the flaws in your practice system is crucial in order to redress them accordingly.
Some of the main areas that you should look for flaws include the patient appointment booking section, billing process, doctors and staff, patient wait times, patient engagement, follow-up, and everything regarding patient and practice management. However, with the implementation of the efficient practice management and patient management system and software from GrowPractice, all of these flaws can be easily removed without any hassles.
Check it out with your staff
The medical staff is being reduced less in number, which is essentially overburdening those who are working in the practices today. This again is contributing towards a decline in the overall strength of medical workers in a cyclic process. You might not know but deep inside your medical workers are being overburdened and are thus leaving your practice. Survey reveals that around 18% of the medical workers have resigned from their jobs ever since the coronavirus pandemic broke out.
The COVID-19 pandemic has not only increased the pressure on the healthcare industry and all the practices in it but has also threatened the staff and burdened them enough already, most of whom are always being overtaxed and regularly burned out. Therefore, to prevent such chaos anymore at your practice, you need to talk to your staff and tell them that you would be installing new practice and patient management software and system for their benefit. In the meanwhile, you can also ask them their feedback about your practice and how it presently works.
Calculate the practice revenue and expenditure
Calculating the practice revenue and expenditure should be a monthly/weekly practice because that helps you keep a track of the practice progress. The same practice would be more than essential if you are going to change the present system of your practice and install the patient management software and practice management system.
Get your new patient and practice management software installed
Now comes the ultimate installation of the patient and practice management software and systems after all the above steps are followed. Here, you don't have to worry much because GrowPractice will help you in it fully. Furthermore, with GrowPractice, you need not even lament of the lack of integrations because GrowPractice is trusted all around the globe and especially in the US, where the leading medical office software providers are even relied upon by several US Federal Government Agencies as well along with other private medical offices/practices and urgent care center.
Monitor the new system
Last but not the least, you need to monitor the new system that you will start to use. Here, if you are finding it difficult in any of its workings, GrowPractice is there to help you all around the clock with their expert professionals and lucid guidance.
Practice management software and systems from GrowPractice will bring in the difference!
If you have not worked with medical office software and systems, then reach GrowPractice now to transform your medical/dental office, multiply your patients, bolster the patient experience, and enhance your practice revenues effortlessly. Here are some key highlights of Growpractice's patient management software, medical practice management system, and solutions:
With the effective, patient-centric solutions that GrowPractice is providing the practices, there is a steep reduction of negative online reviews for the practices today, which shows an 85% decline. Furthermore, it is also important that GrowPractice is also boosting patient satisfaction likewise, with their secure and online payments and processes, which has proven to rise by 97%. Thus, GrowPractice can also be your secret to success!
